SEIU Healthcare Minnesota and Iowa

Administrative Assistant

Based in St. Paul, MN

Job title: Administrative Assistant

location: On site, St. Paul, MN

hours: 8:30 AM – 5:00 PM

Bargaining unit: OPEIU Local 12

Organization overview:
SEIU Healthcare Minnesota & Iowa represents more than 50,000 health care and long-term care workers in hospitals, clinics, nursing homes and home care throughout Minnesota and Iowa. SEIU Healthcare Minnesota & Iowa is dedicated to building an organization that advances social and economic justice by working on local, state, national, and even global policy issues that impact our members; Our patients, residents and clients; And our communities. By focusing on uniting health care, long-term care, and home care workers, SEIU members win better wages, health care, and safer jobs for our communities, and join forces with their counterparts across the state and the world to help ensure workers benefit from today’s global economy.

Position Summary:
the Administrative Assistant Reports to the Director of Administration and provides comprehensive administrative and office support to employees and members of SEIU Healthcare Minnesota & Iowa and organizational sectors. This role is essential to ensuring smooth office operations and exceptional member service.

Key Responsibilities:

• Serve as receptionist at the front desk: answer phones and provide follow-up as needed.
• Greet and assist members, guests and visitors.
• Respond to member inquiries and direct requests to appropriate staff.
• Manage your copying, scanning and faxing needs.
• Assist in maintaining office equipment.
• Coordinating and scheduling meetings – sending notices, booking rooms, arranging catering and preparing materials.

Records management:

• Enter membership data accurately and on time.
• Maintain and update electronic and paper records.
• Preparing correspondence, forms, flyers and other materials.
• Support group messaging and communication efforts.

Office maintenance:

• Maintain a clean, professional and welcoming environment.
• Prepare conference rooms for meetings and maintain sign-in sheets.
• Assist with Executive Board meetings and member events.
• Monitor inventory and order supplies.

Other duties:

• Perform additional administrative tasks and projects as assigned.

Required knowledge, skills and abilities:

• Strong teamwork and collaboration skills.
• Excellent written and verbal communication abilities.
• Exceptional organizational and time management skills with attention to detail.
• Ability to handle multiple priorities and meet tight deadlines.
• Proficiency in Microsoft Office suite
• Strong problem solving and customer service orientation.
• Accurate record keeping and confidentiality skills.

Minimum qualifications:

• Administrative Degree or High School Diploma/GED with a minimum of three (3) years of administrative experience.
• Intermediate level proficiency with MS Office Suite.
• Proven customer service skills and professionalism.

Preferred qualifications:

• – Five (5) years of office, clerical or secretarial experience.
• Experience in database administration, running queries, and analyzing data.
• – Familiarity with union membership database systems.
• Ability to work independently and manage projects with minimal supervision.
• High level of professionalism and ability to maintain confidentiality.

Confidentiality:

• This position requires handling sensitive information related to employees, members and organizational operations.

Physical requirements:

• Work is performed in a general office environment. You must be able to:
• Sitting or standing for long periods of time.
• Use hands or fingers to write and enter data.
• Sometimes lifting up to 40 lbs. Frequently lifts or carries up to 5 pounds.

How to apply:
Please submit your cover letter and CV to: