Summary of the job:

Human Resources Coordinator will work closely with the manager, the strategy of people in implementing human resources initiatives that support GMF employees worldwide. This role includes a variety of administrative tasks, coordination, preparation, processing and processing of documents, and saving records, and the tasks of managing the necessary data for smooth operation of human resources jobs. Work requires the human resources coordinator to be directed in high, proactive, organized, and able to deal with sensitive information with confidentiality.

The office manager (OM) is managed and supervised by the GMF office operations in Bucharest, Romania. It runs a variety of office management functions, to include facilities management, finance, and human resources in close coordination with the relevant departments at the headquarters, based in Washington, DC. This is the role of the situation is to create and preserve a safe, enjoyable and organized work environment, ensure a high level of organizational effectiveness, and facilitate continuous communication and coordination with all levels of the organization in the international environment of GMF.

Duties/basic responsibilities:

Human resources and salaries

• In consultation with the regional Bucharest director, helps to stress, directs offices, installation on mountains and all records of salary and relevant updates to ensure consistency throughout the institution
• Local salaries are coordinated on transportation, reconciliation and banking transactions, as well as time conservation contracts and work in coordination with the regional manager, and it is prepared and distributed employment agreements and amendments as authorized by human resources

Professional development:

• Development and maintaining a database for employee skills to support professional development initiatives

Wellness activities:

• Search and provide well -being activities for all employees using the well -being boxes available through CIGNA (US Health Care Security)
• Make sure the funds are compensated to GMF and the funds available for this year
• Continue the relationship with the global employee assistance program, and one few and continue to offer platforms for employees

employment:

• Human resources support with the deployment of open jobs, the examination of the candidates, and the background checks
• Prepare and ensure policies and protocol related to employment well and connect it easily and available to employees to refer to it
• Maintaining a strong system for conservation in all employment efforts so that information can be easily accessed by all members of the Human Resources Team
• Under the supervision of the director, the people’s strategy, the source is proactively using LinkedIn Recruiter
• Make sure to enter all recruitment data in the Clear Company
• Treat public employment inquiries related to employment

On the plane:

• Prepare all personnel appointment messages for the manager, review the strategy of the people
• Table new employee checks 30-60-90 days with human resources, new employee and employment director
• Strong coffee with the director and the strategy of the new people and employee during the first thirty days

Outside:

• External meeting schedule with the capital and human resources staff
• Table of exit interviews with employees who leave voluntarily and human resources
• Prepare and provide confirmation for the termination message and ask for an electronic signature in return from the departed employee

Human resources systems, tools, policies and practices:

• Under the supervision of the manager or the strategy of persons or the father, the strategy of the persons, prepare all employee correspondence that confirms the changes in salary, address, situation, reporting relationship, etc.
• Maintain employee files; Check the full information (in English) for all employees
• The seller’s bills for payment; Keep the seller’s records

• As a POC for the Adobe mark of human resources
• Additional duties as set

Operations

• Watch the implementation of relevant GMF policies and procedures
• As the primary POC in managing interactions with office sellers and service providers, ensuring fast and effective service as well as the appropriate market prices
• IT support to preserve office technology and solve issues are coordinated
• As the primary POC in the management of interactions with the bank representatives
• Communicating with legal advisers to use external sources to ensure appropriate support and coordination, and maintains
• He runs all offices improvement projects and seats in coordination with the regional director Romania
• Coordinate with GMF HQ in various operational issues, as needed
• The office security is managed
• Order and distribution of office supplies, stationery and equipment
• It creates and maintains the document archive, both digital version and a fan version in coordination with Enterprise Workstream employees to facilitate project audits
• It creates and inventory the assets and its conversation annually
• It ensures that the office be clean and organized well

finance

• Prepare and run the budget of the office
• They consult with colleagues of allocating outpatients as it applies to offices operations
• Codes and operations accurately and in the time specified for all bills and payments of office sellers
• Symbols and operations pay salaries and software, based on written instructions from the regional director or related budget owners
• It deals with the value -added tax recovery process
• Maintains office flow
• Reconciliation performs account
• Communicating with local accountants and ensuring the treatment specified for the arrangement at the end of the month and closing the end of the year, as well as all relevant records and updates
• Supports related audit

The necessary knowledge and skills:

• Strong organizational skills and attention to details
• Efficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• The ability to deal with sensitive information with confidentiality
• The ability to work independently and as part of the team
• 1-2 years of work experience as part of the Human Resources Team
• Experience in financial management and basic accounting procedures
• Communication skills and excellent personal skills, especially the accuracy in written and verbal communication
• Efficiency with English and Romanian languages ​​- oral and written

salary: 30400 euros-38,000 euros

We strongly encourage individuals of all backgrounds and identities to progress. Do not fulfill all the requirements? In GMF, we are committed to building a varied, comprehensive and innovative workplace, so if you are excited about this role, your experience is not completely in line with, we encourage you to apply. You may just be the right candidate for this or other roles in GMF?

If you need a reasonable stay in completing this request, conducting interviews, completing any test before employment, or participating in another way in the employee selection process, please ask the inquiry to hr@gmfus.org

Summary of the job:

Human Resources Coordinator will work closely with the manager, the strategy of people in implementing human resources initiatives that support GMF employees worldwide. This role includes a variety of administrative tasks, coordination, preparation, processing and processing of documents, and saving records, and the tasks of managing the necessary data for smooth operation of human resources jobs. Work requires the human resources coordinator to be directed in high, proactive, organized, and able to deal with sensitive information with confidentiality.

The office manager (OM) is managed and supervised by the GMF office operations in Bucharest, Romania. It runs a variety of office management functions, to include facilities management, finance, and human resources in close coordination with the relevant departments at the headquarters, based in Washington, DC. This is the role of the situation is to create and preserve a safe, enjoyable and organized work environment, ensure a high level of organizational effectiveness, and facilitate continuous communication and coordination with all levels of the organization in the international environment of GMF.

Duties/basic responsibilities:

Human resources and salaries

• In consultation with the regional Bucharest director, helps to stress, directs offices, installation on mountains and all records of salary and relevant updates to ensure consistency throughout the institution
• Local salaries are coordinated on transportation, reconciliation and banking transactions, as well as time conservation contracts and work in coordination with the regional manager, and it is prepared and distributed employment agreements and amendments as authorized by human resources

Professional development:

• Development and maintaining a database for employee skills to support professional development initiatives

Wellness activities:

• Search and provide well -being activities for all employees using the well -being boxes available through CIGNA (US Health Care Security)
• Make sure the funds are compensated to GMF and the funds available for this year
• Continue the relationship with the global employee assistance program, and one few and continue to offer platforms for employees

employment:

• Human resources support with the deployment of open jobs, the examination of the candidates, and the background checks
• Prepare and ensure policies and protocol related to employment well and connect it easily and available to employees to refer to it
• Maintaining a strong system for conservation in all employment efforts so that information can be easily accessed by all members of the Human Resources Team
• Under the supervision of the director, the people’s strategy, the source is proactively using LinkedIn Recruiter
• Make sure to enter all recruitment data in the Clear Company
• Treat public employment inquiries related to employment

On the plane:

• Prepare all personnel appointment messages for the manager, review the strategy of the people
• Table new employee checks 30-60-90 days with human resources, new employee and employment director
• Strong coffee with the director and the strategy of the new people and employee during the first thirty days

Outside:

• External meeting schedule with the capital and human resources staff
• Table of exit interviews with employees who leave voluntarily and human resources
• Prepare and provide confirmation for the termination message and ask for an electronic signature in return from the departed employee

Human resources systems, tools, policies and practices:

• Under the supervision of the manager or the strategy of persons or the father, the strategy of the persons, prepare all employee correspondence that confirms the changes in salary, address, situation, reporting relationship, etc.
• Maintain employee files; Check the full information (in English) for all employees
• The seller’s bills for payment; Keep the seller’s records

• As a POC for the Adobe mark of human resources
• Additional duties as set

Operations

• Watch the implementation of relevant GMF policies and procedures
• As the primary POC in managing interactions with office sellers and service providers, ensuring fast and effective service as well as the appropriate market prices
• IT support to preserve office technology and solve issues are coordinated
• As the primary POC in the management of interactions with the bank representatives
• Communicating with legal advisers to use external sources to ensure appropriate support and coordination, and maintains
• He runs all offices improvement projects and seats in coordination with the regional director Romania
• Coordinate with GMF HQ in various operational issues, as needed
• The office security is managed
• Order and distribution of office supplies, stationery and equipment
• It creates and maintains the document archive, both digital version and a fan version in coordination with Enterprise Workstream employees to facilitate project audits
• It creates and inventory the assets and its conversation annually
• It ensures that the office be clean and organized well

finance

• Prepare and run the budget of the office
• They consult with colleagues of allocating outpatients as it applies to offices operations
• Codes and operations accurately and in the time specified for all bills and payments of office sellers
• Symbols and operations pay salaries and software, based on written instructions from the regional director or related budget owners
• It deals with the value -added tax recovery process
• Maintains office flow
• Reconciliation performs account
• Communicating with local accountants and ensuring the treatment specified for the arrangement at the end of the month and closing the end of the year, as well as all relevant records and updates
• Supports related audit

The necessary knowledge and skills:

• Strong organizational skills and attention to details
• Efficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• The ability to deal with sensitive information with confidentiality
• The ability to work independently and as part of the team
• 1-2 years of work experience as part of the Human Resources Team
• Experience in financial management and basic accounting procedures
• Communication skills and excellent personal skills, especially the accuracy in written and verbal communication
• Efficiency with English and Romanian languages ​​- oral and written

salary: 30400 euros-38,000 euros

We strongly encourage individuals of all backgrounds and identities to progress. Do not fulfill all the requirements? In GMF, we are committed to building a varied, comprehensive and innovative workplace, so if you are excited about this role, your experience is not completely in line with, we encourage you to apply. You may just be the right candidate for this or other roles in GMF?

If you need a reasonable stay in completing this request, conducting interviews, completing any test before employment, or participating in another way in the employee selection process, please ask the inquiry to hr@gmfus.org