AFSCME local 3299

Second administrative assistant

Its headquarters in Auckland, California

Job name: Second administrative assistant

Office website: Auckland

Job classification: Full -time, union, unaware

salary: 80,354.01 dollars – 106,726.00 dollars (annual salary)

AFSCME LOCAL 3299 is a progressive federation, and it represents more than 37,000 basic workers at the University of California.

Since 1948, we have been proud of ourselves in representing the University of California effectively with unnecessarily fighting to provide social justice and the economic opportunity for both our members and the largest audience that we serve.

To learn more about AFSCME 3299, please visit our web page: https://afscme3299.org/

very:
We are looking for a responsible, high -energy assistant, mature, well -organized, administrative, to conduct a variety of administrative and written tasks. A successful candidate will have a busy record of work in a fast -paced office environment and will be able to deal with multiple and varied tasks. Work experience or favorite campaign.

The responsibilities will include:

• Small to large to start from start to finish using independent judgment, problem solving skills, prioritization, and time management skills.
• Create plans to complete projects without giving step -by -step instructions.
• It works under general supervision.
• It works directly with the directors of the departments
• The second administrative assistant assists the manager in the administrative activities of the administration and coordinates various administrative operations and projects. With the minimum trend, AIII takes the initiative in administrative support for management and local
• With the approval of the work of the director of the supervisor AIII closely with the help of Admin I with special tasks and projects
• Answer the phone calls, provide information to the callers or deliver the callers to the right persons and respond to email inquiries.
• Greetings and providing general support to visitors and employees.
• It provides general administrative and written support to employees such as providing and registering records, maintaining records and maintaining sufficient stocks of office supplies, copies, publishing and other similar tasks.
• Collect, process and distribute all the incoming and exported mail for HQ and/or satellite offices
• Determine appointments and update calendars.
• Maintaining deposit systems, both electronic and physical.
• Preparing and sending communications, such as the union’s commercial leave requests, registration of membership and cancellation messages to the University of California at the state level. Other connections as set.
• Manage the database of our membership portfolio.
• Create data and assistance schedules, when necessary, in developing and preparing presentation materials, campaign materials, and campaign advertising.
• Provides data entry services for membership and cancellation portfolio. Enter another data as appointed.
• Help in planning logistics services for gatherings and other procedures/events, including support on site.
• Travel at the state level to other satellite offices.
• Provides conference support.
• It makes purchases.
• Performs a variety of tasks.
• Other administrative support was also appointed by the administrative director.

Requirements and skills

• Work experience for two years (2) or more as an administrative assistant.
• An in -depth understanding of offices and daily operations.
• Experience with MS Office Suite, Google Suite, Adobe, Docusign, Zoom and enter database.
• Knowing the work of office equipment, such as printers, fax machines, and scanners.
• Verbal and written communication skills are excellent.
• Strong organizational skills and time management.
• A high level of attention to details and accuracy.
• The ability to write 60 words on average per minute, (required guide).
• Having a valid CA driver’s license and at least one year of driving experience.
• High School Diploma or AA degree required.

Two in the Spanish/Chinese language and other languages ​​plus, but it is not required.

Physical requirements (as required by Ada)

• You should be able to raise 50 pounds.
• The work is carried out in a variety of employment settings. Driving, traveling to satellite offices and various meeting sites through California, temporary tasks, and irregular and extended working hours.
• An extended and traveling day overnight
• You must have a valid driver’s license in California, car insurance with work coverage, and a work to use work.

The salary depends on the experience with the comprehensive benefits package including the entire medical Kaiser, the teeth insurance, the vision insurance for the self and the family, the business allowance, the auto insurance payment, (depending on the task), and educational payment.

The employer is equal opportunities

AFSCME 3299 members are a variety of workers who all reflect California, most of whom are colored people and women. We have an equal employer without discrimination in age, sex, race, disability, or any other characteristics protected by law. All qualified applicants will be considered to work.

To app:
Interested applicants must send your request to: jos@afscme3299.org.

No phone calls will be accepted.

Please include the following:

• Subject line: AFSCME 3299 Administrative Assistant II – Auckland
• A CV with the most famous and years of work for each position.
• A coverage letter that deals with your qualifications and your ability to implement the duties of the situation.
• 3 references

An open position until you fill