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This is a full time job

Legal Secretary – Entertainment Practice, Los Angeles, CA

An experienced Legal Secretary is required to join the company and support 3 lawyers and 1 legal assistant. This position will be responsible for a wide range of administrative support duties. The successful candidate must possess the ability to stay several steps ahead and anticipate the needs of a very busy team. The position requires high-level judgmental decision making as well as the ability to manage multiple tasks to meet deadlines while working effectively in a fast-paced environment and handling constant interruptions daily. Looking for someone who is a hard-working problem solver, can change gears as priorities change and cover other desks when needed. The work is exciting, diverse and dynamic.

Responsibilities:
Work with established leadership, partners and appointed attorneys
• Scheduling appointments, making arrangements for meetings, conferences and executing travel.
• Draft, input, review and finalize routine correspondence, memos and other legal documents.
• Proofread documents and check proper formatting, spelling and grammar.
• Maintain positive and strong communication
• Review all incoming mail, distribute it to the teams as needed, and upload it to the Destination Management System.
• Prepares documents and packages for mail, letters and overnight delivery.
• Prepare expense reports, manage vendor invoices, correspondence, and request checks as needed.
• Enter the attorney’s time. Send time entry reminders when needed.
• Processing client invoices. Assist in reviewing and editing invoices as necessary
• Completes client/matter intake forms, opens new files, submits requests for conflict of interest checks and prepares files for closing.
• Coordinate and follow up on requests and projects with other support departments including reception staff,
• Providing assistance with override and absence coverage, as well as administrative support to team member paralegals.
• Communicate efficiently with lawyers, colleagues and client teams (verbal and written communication) with exceptional written and interpersonal communication skills

Characteristics of success
• Must have 3-5 years of experience as an assistant
• Must be well organized, highly efficient, and pay close attention to detail
• Manage and prioritize high volume of tasks and projects quickly and with strong follow-up through creative and innovative problem solving
• Excels when taking multiple appointments and meeting deadlines in fast-paced environments
• A high level of integrity, appreciation and dealing with confidential information
• Professional and collegial manner. Able to interact with clients and other professionals
• Proofreading and working with red font to ensure accuracy of copying, formatting, grammar, punctuation, and sentence structure
• Comprehensive knowledge of MS Office applications including Word and Outlook, as well as Adobe
• Proficient in Outlook, iManage, or other document management system
• Able to effectively prioritize pressing issues, manage them proactively and with a positive, can-do attitude
• BA/BA plus

details
• Monday – Friday, 10:00 AM – 7:00 PM, available for occasional paid work