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This is a full time job

We are looking for an Executive Assistant to join our FOX Entertainment team to support the Senior Vice President and up to two additional executives in the Alternative Entertainment division. We are looking for someone with 1+ years of experience working for a high-level executive in the television or entertainment industry. The candidate must have experience handling a wide range of administrative and executive support tasks, and must be able to work well within a team in an environment with constantly changing priorities. The candidate must have great organizational skills, attention to detail, excellent written and verbal communication skills, an understanding of the industry, and a desire to work in non-scripted television. It is important that this person be able to anticipate the needs of executives, multitask with confidence, and set priorities under pressure in a fast-paced environment. You must be a beginner. This person should feel comfortable interacting with various executives and high-level staff and should feel confident serving as a liaison between executives, agents, talent, and buyers.

A snapshot of your responsibilities
• Welcoming guests, answering phone calls, scheduling a heavy calendar, coordinating and maintaining appointments/meetings, maintaining files, booking reservations, and coordinating all other special projects
• Handle daily administrative tasks, including but not limited to answering calls, scheduling, and updating department tracking, contacts, and meeting agendas
• Coordinate travel arrangements (domestic and international) and other administrative duties (e.g., processing travel and expense reports, filing, etc.)
• Act as a liaison with other internal departments and external contacts to carry out tasks and represent the team in a professional and effective manner
• Supervising all documentation and systems related to development, i.e. tracking all incoming materials and uploading them to the appropriate BOX file, maintaining systems and networks to track all development projects, tracking BA conditions when development products expire, etc.
• Oversee a high volume of incoming pitches and creative materials, and contribute to the evaluation of the presentation concept
• Supervising the FOX Alternative Intern Program, including interviewing, training, and managing their daily responsibilities as interns
• Proactively contribute to pre-production creative meetings for shows in development, including casting, coordination, talent, etc.
• Create presentations and documents using PowerPoint and Keynote.
• View and track current competitive offers.
• Provide essential insight into social and digital trends.
• Anticipate the needs of executives and provide high-level and effective support
• Stay informed of company projects, events, and issues, and provide updates to your supervisor
• Act as a backup to other administrative assistants when necessary
• Assist with departmental projects and events as needed
• Providing personal assistance in various projects and activities

What you will need
• 1+ years of experience as an Executive Assistant
• Previous experience in entertainment, agency, network or production
• Team player working in a fast-paced environment
• Understand how to prioritize and respond accordingly to changing business needs
• Excellent communication and follow-up skills
• Ability to multi-task
• Proficiency in Microsoft Office Suite, Outlook, Advanced Excel, PowerPoint, and Keynote
• Ability to independently organize and create administrative procedures, draft correspondence and reports, and work under pressure
• Ability to handle confidential information and interact with high-level executives
• Office coverage requires extended work hours – must be available to work overtime and weekends when production requires it

Nice to have but not a deal breaker
• Bachelor’s degree

#li-dny

Per state and local wage disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $21.00-25.00 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, 401(k) plan, paid time off, and other benefits according to applicable plan documents. Benefits to union-represented employees will be in accordance with the applicable collective bargaining agreement.

View more details about the benefits of FOX.