About the role

Are you a systems thinker who thrives on making order out of chaos?
We seek a Remote Executive Assistant (Independent Contractor) To support Mel Dorman — Real estate investor, author, and founder Seller Finance Academy.

This is a flexible, part-time contractor role (approximately 30 hours/week) for a proactive operator who loves creating structures, automation and communications systems that save driving time.

About a mile

Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build Community-centered wealth Through creative real estate strategies. She leads a multi-million dollar portfolio, a national training academy, and frequent speaking events – all of which require behind-the-scenes coordination and systems support.

Responsibilities

You’ll manage Mel’s operational world – inbox, calendar, student communications and automation systems – with ownership and precision.

Executive support

• Inbox and calendar management: sorting, prioritizing, and drafting responses

• Coordinate meetings, participate in speaking engagements and podcast appearances

• Book travel and prepare itineraries

• Respond to media and partnership requests (bios, photos, etc.)

Systems and processes

• Build and maintain standard operating procedures that improve efficiency

• Set up automations in HubSpot, Zapier, and OnceHub

• Draft and schedule newsletters, reminders and student announcements

• Track certificates, affiliate payments, and digital assets

Seller Finance Academy Support

• Qualifying new students and managing follow-ups

• Monitor inbox and student questions, and escalate as needed

• Manage student access, payment plans, and class announcements

Coordinate property management

• Preparing lease contracts and renewals from approved forms

• Track rent increases and renewal timelines

• Organizing monthly financial documents for bookkeepers

You are very suitable if you are

✅ I love creating systems that help visionaries succeed
✅ Confident in writing and communicating in someone else’s voice
✅ Be proactive – you see what needs to be done before you are asked to do so
✅ Multiple projects can be juggled without dropping details
✅ Interest in businesses based on values ​​and societal impact

Required qualifications

• – 3+ years of experience as an executive or administrative assistant

• Proficiency in using Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online

• Excellent written communication and attention to detail

• Comfortable working independently and managing confidentiality

• They are located in an overlapping time zone 9am – 1pm PT

Bonus points

• Background in real estate, training, AI automation, or online education

• Experience supporting thought leaders or course creators

• Light design or copywriting skills (newsletters and templates)

• Familiarity with seller financing or community entrepreneurship

Contract details

• Independent contractor (1099)

• almost. 30 hours/week at $35 per hour

• Flexible schedule during business hours

• monthly bills; Renewable quarterly

• Possibility of long-term partnership to achieve appropriate compatibility

How to apply

Please complete this short application form: link here

You will be asked:

1. Share a Two-minute loom video Introduce yourself and the system you’ve built.

2. Your description Email sorting process To keep your CEO’s inbox under control.

3. Type a 3- Respond to the sentence To request a podcast reservation.

4. Share your time zone and preferred business hours.

We will contact qualified applicants to arrange interviews.