Tip of the week:
What does it mean when a publication says it is confidential? (video)

This is a full time job

We are currently looking for an experienced Administrative Assistant to support the Executive Producer of Jeopardy! / President of Embassy Row Productions. We are looking for an individual with strong experience supporting a very busy C-level executive with calendar management, travel coordination and scheduling, handling all logistics of various meetings, and staying on top of T&E reimbursements. The ideal individual will be able to multi-task at the highest level, be able to pivot and be flexible as situations arise and change quickly, remain calm under pressure, be extremely detail-oriented, and most importantly, serve as an extension of the CEO to internal/external partners.

Job title:

Responsibilities include, but are not limited to:
• Provide daily administrative support to the Executive Producer of Jeopardy!/Embassy Chief of Staff
• Coordinate and manage complex scheduling and calendar management
• Ensure all internal and external contacts are updated and maintained across all devices and communication methods of the CEO
• Distribute the daily schedule to the CEO and discuss any changes or notes for the day
• Stay on top of daily calendar activities and update items, in a timely manner, based on received emails, phone calls and direct feedback from the CEO
• Communicate with internal/external partners regarding executive schedule changes and coordinate accordingly
• Answer calls and monitor email accounts for incoming correspondence
• Scheduling and managing all logistics for internal and external meetings, including preparation of documents, presentations, and any technical needs
• Create, process and track expense reports and refunds
• Monitor pending approvals of expense reports, leave approvals, and travel requests from direct reports to the executive.
• Manage and coordinate all travel/entertainment arrangements
• Create and maintain shared documents and tracking for various teams and productions
• Completes assigned projects and tasks as assigned, including personal needs

Skill in:
• Excellent computer skills. Specifically Word, Excel and a working knowledge of PowerPoint
• Strong communication, interpersonal and organizational skills
• Must be able to troubleshoot problems proactively and resourceful
• Must be detail oriented and organized to perform efficiently

Ability to:
• Determine work priorities and requirements in advance and make timely decisions
• Demonstrated ability to work with all levels of management.
• Demonstrate initiative, professionalism and confidentiality