AFL-CIO

Administrative secretary
Office of the President

Headquartered in Washington, DC

Are you passionate about economic justice and social justice? Do you want to improve the lives of workers and strengthen the labor movement? If you answered “yes”! Then the AFL-CIO may be the place for you. We are the largest federation of labor unions in the United States, and our team of dynamic professionals is dedicated to growing worker power and ensuring every working person has a voice on the job. When you work for the AFL-CIO, you’re more than just an individual employee — you’re helping to lead a movement with a proud history and a bright future ahead.

This candidate will directly support the executive staff working in coordination with the administrative team of the Office of the President.

Duties and responsibilities:

• Develop, coordinate, supervise and evaluate systems and processes, including, but not limited to, record keeping, internal and external communications, meetings and reporting, travel, expenses and other areas as assigned.
• Providing administrative support to executive staff;
• Schedule and organize complex activities, travel and speaking, and manage calendars.
• Anticipate the needs of executive staff, work in coordination with the administrative team, and develop an independent action plan to support those priorities.
• Serve as a liaison with other department staff and employees of the AFL-CIO and its affiliates, including elected leaders;
• Know, interpret and apply organizational policies, procedures and protocols;
• Develop, coordinate, and evaluate office systems and operations, including but not limited to record keeping, internal and external communications, meetings, travel, expenses, and other assigned areas;
• Review incoming correspondence and materials and independently prepare responses to inquiries and other correspondence;
• Writing and designing general correspondence, memos, policy statements, charts, tables, graphs, etc. Copy check spelling and grammar, plan and make appropriate changes. Responsible for the accuracy of the final document/product;
• Coordinates office workflow including resolving questions and concerns, as well as developing ongoing office policies and procedures;
• Support in-person and virtual meetings by working with executive, IT, meetings, and travel staff on all logistical details;
• An understanding of the function of the AFL-CIO and the ability to communicate it to both the internal and external labor movement.
• Retrieve information quickly from various sources including using the web as a resource tool;
• Work independently and within a team on special and non-recurring projects.
• Assist and assist in executive office communications and in developing communications systems and processes within the office;
• Screen, manage and prioritize visitors, calls and mail;
• Process expense reports and make travel arrangements;
• Replace other Administrative Secretaries within the Executive Office as required;
• Other duties as assigned.

Qualifications:

• Extensive successful experience working at the executive level.
• Positive attitude and excellent communication and interpersonal skills.
• Professional, courteous and courteous;
• Demonstrated ability to lead staff;
• Core competencies in technical capabilities, personal effectiveness, inclusion, communication and flexibility;
• Demonstrated ability to exercise sound political judgment on highly sensitive issues;
• In-depth knowledge of AFL-CIO structure, procedures and protocols;
• -Proven experience working with elected leaders or in an executive office capacity.
• Demonstrated ability to work within a team as a leader or supporter;
• Demonstrated ability to work in a high-pressure environment and meet unexpected deadlines;
• Demonstrated ability to work independently.
• Demonstrated ability to prioritize and manage multiple tasks;
• Proven experience with excellent problem-solving skills;
• Highly motivated and self-starter;
• -Proven experience taking and transcribing meeting notes (abbreviation not required);
• A strong commitment to confidentiality and a strong ability to exercise discretion;
• Strong ability to conduct web research;
• Demonstrated proficiency in Google Suite including Google Docs, Windows, Microsoft Word, Microsoft Excel, Microsoft Access, and Microsoft PowerPoint;
• Proven experience with Zoom, Google Meet, and other virtual meeting platforms;
• Preferred experience with Concur and World Travel systems;
• – Experience with Asana or other project management software preferred
• Ability to work overtime (as needed);
• Ability to travel sporadically, usually two to three times a year.

Required tests include:

• Clerical, spreadsheet, intermediate Excel, typing, and governance

Business hours will be from 9:00 am to 5:00 pm

salary: $70,382.60

Apply here: http://aflcio.exactire.com

Equal opportunity employer