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What does it mean when a publication says it is confidential? (video)

This is a full time job

Are you passionate about live entertainment and ready to start your career in one of the most famous venues in the world? MSG Live is looking for a driven, detail-oriented Booking Coordinator to join our team at Chicago Theater. This entry-level role plays an important role in supporting our reservations operations with high-level administrative, organizational and communication skills.

Reporting to the Booking Manager, you will work cross-functionally with both internal teams and external partners to ensure smooth scheduling and execution of events across our venues.

What will you do?
• Provide daily support to the reservations team, including calendar management, correspondence, phone coverage, expense reports, and show inventory.
• Coordinate travel arrangements and manage ticket requests for internal stakeholders.
• Maintain department records, schedules, and office equipment systems.
• Communicate venue availability to promoters and agents.
• Place and manage venue holds. Update and maintain our venue reservation calendar accurately and in a timely manner.
• Collaborate with internal teams (marketing, ticketing, finance, production, facilities) on event logistics from booking to closing.
• Facilitate contract processing: deal letters, reservation notes, licensing agreements, insurance certificates, and confirmation documents.
• Act as a liaison between MSG Entertainment and promoters/agents/managers to ensure event needs are met.
• Track and report on event status and metrics (ticket sales, contract and insurance status, production changes requiring revised estimates).
• Create detailed itineraries, executive reports, and confidential memos.
• Compile weekly booking reports for senior leadership.
• Supervising post-production correspondence and reconciliation processes.
• Coordinate the timely submission of attendance and revenue data to trade publications and stakeholders.

What do you need to succeed?
• Bachelor’s degree required. Music industry or related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills with the ability to interact at all organizational levels.
• Exceptional organizational skills and keen attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrate appreciation and professionalism regarding confidential information.
• Flexibility to work nights and weekends as needed – sometimes on short notice.

Lee-on-site

Hourly pay range

$60,000 – $65,000 USD