EntertainmentCareers.Net

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Los Angeles,
ca

Sent:
October 7, 2025

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What does it mean when a publication says it is confidential? (video)

This is a full time job

A busy boutique production company is looking for a full-time office production assistant to join our team. The ideal candidate for this position is highly organized, detail-oriented, and works comfortably in a fast-paced environment. This role works closely with the Company President and Head of Production, contributing to the organization and production workflow for short-form commercial content from pre-production and production through to cover.

Responsibilities include:

• Study the needs of each production to ensure that all customer needs are met.
• Sourcing and booking crew/vendors/equipment.
• Negotiate prices and terms with vendors, suppliers and employees as directed.
• Create and send invitation papers.
• Organize and track production papers including releases, NDAs, and more.
• Providing support for all projects within the company and communicating with external staff.
• Assist the Head of Production and Producers with budgets as directed.
• Book travel for employees and crew if necessary.
• Point person/group supervising small and medium shoots.
• Assign supervision of setup and loading during on-site production.
• Coordinate the PA on set to ensure efficient shootouts.
• Basic Production Accounting: Create, track and organize purchase orders. Manage invoices, receipts and credit card statements.
• Complete purchase order records/budget fulfillment.
• Track and prepare payroll of Buds.
• Maintain and review all production files on a regular and continuous basis (Dropbox).
• Handle other miscellaneous duties and projects as assigned.

Skills/Requirements:

• Minimum one year experience in physical production (PA office, coordinator, etc.).
• Familiarity with on-site production from pre-production to packaging.
• Proficiency with hot budgeting/budgeting software, Excel, Microsoft Word, Dropbox, Google Docs.
• Ability to multi-task and understand how to prioritize tasks.
• Strong communication skills (written and verbal).
• Maintain strict standards of confidentiality and professional conduct at all times.

Please list “Boutique Agency Production Coordinator” followed by your name in the subject line. Cover letters are encouraged.

PTO, medical/dental/vision benefits.