About the role

Are you a systems thinker who thrives on bringing order out of chaos?
We are striving to get Remote Executive Assistant (Independent Contractor) To support Mel Dorman – Real estate investor, author and founder Seller Finance Academy.

This is a part-time, flexible contractor role (approximately 30 hours/week) for a proactive operator who likes to create the structure, automation and communications systems that free up driving time.

About a mile

Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build Community-focused wealth Through creative real estate strategies. She leads a multi-million-dollar portfolio, a national training academy, and frequent speaking events—all of which require behind-the-scenes coordination and systems support.

Responsibilities

You will manage MEL’s operational world – inbox, calendar, student communications, and automation systems – with ownership and precision.

Executive support

• Inbox and calendar management: sorting, prioritizing, draft responses

• Coordinate meetings, speaking engagements, and podcast appearances

• Book travel and prepare itineraries

• Respond to media and partnership requests (BIOS, images, etc.)

Systems and processes

• Build and maintain SOPS that improve efficiency

• Set up automation in HubSpot, Zapier, and rechub

• Newsletter messages, reminders and student announcements

• Track certificates, affiliate payments, and digital assets

Seller Finance Academy Support

• On board new students and follow-up management

• Monitor student inbox and questions, escalating as needed

• Manage student access, payment plans, and tuition announcements

Coordinate property management

• Prepare lease and renewal from approved templates

• Track rent increases and renewal schedules

• Organizing monthly financial documents to notebook letters

You are very fit if you are

✅ Love creating systems that help visions flourish
✅ They are confident writing and communicating in someone else’s voice
✅ Proactive – sees what needs to be done before it is told
✅ You can share multiple projects without dropping details
✅ Concerned with the impact of business and society based on values

Required qualifications

• 3+ years of experience as an executive or administrative assistant

• Proficiency with Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGpt, and QuickBooks Online

• Excellent written communication and attention to detail

• Comfortable working independently and managing confidentiality

• They are located in a time zone that overlaps 9am to 11pm in Pacific

Bonus points

• Background in real estate, training, AI automation, or online education

• Experience supporting thought leaders or course creators

• Light design or copywriting skills (newsletters, templates)

• Familiarity with seller financing or community entrepreneurship

Contract details

• Independent contractor (1099)

• almost. 30 hours/week @ $35/hour

• Flexible scheduling during work hours

• monthly bills; Renewable every three months

• Long-term partnership potential for the right fit

How to apply

Please complete this short application form: link here

You will be asked:

1. partner 2 minutes looming Introduce yourself and the system you created.

2. Describe your Email sorting process To keep your EXEC inbox under control.

3. Write Reply 3 side To request a podcast booking.

4. Share your time zone and preferred business hours.

We will contact qualified applicants to arrange interviews.