Boston General Library (BPL) is looking for an archive secretary for a three -year grant for a three -year grant for scanning, inventory and managing institutional records related to the central BPL library in Copley Square. This position focuses exclusively on the historical BPL records and plans related to MCKIM and Boyston buildings that make up the central library. The archives will build a system to control and manage these records in order to support the planning and design phase of any file Next renewal Historical Makim Building. We are looking for an archive secretary with a proactive and flexible approach to group management and can work independently and also enjoy cooperation.

The Central Library Archives of the Central Library – the built environment will be a full membership member of the architectural section team in the BPL private groups and will participate in the programmatic work to build local practices and work progress to manage archive and institutional records. BPL archive section is a small but cooperative team committed to continuous learning. We explore different methods of expanded treatment and the course of repetitive work, and the job operator should have experience in finding different technical solutions to managing information. We appreciate the gradual improvement of perfection and search for a person who is not afraid to make mistakes and will explore creative and innovative solutions through experience.

conditions:

Al-Ittihad/salary plan/degree: PSA/P-3

Salary range: $ 73,526.65 – 95,670.33 dollars (will rise to 74,997.18 dollars – 97,583.74 dollars in late October 2025 as stipulated in the Syndicate contract)

Number of hours per week: 35

Duration position: This is a three -year job and will not be renewed.

How to apply

To apply for this position, please visit the recruitment site in Boston Website. Please include a coverage letter that shows in detail your interest in the position and relevant experience in addition to the current CV or CV. Please merge the presentation and CV letter into one PDF file and attach them together in the CV download section.

(An overview of the job, the scope of responsibility, job requirements and competencies can be found in the Boston City Employment Center: https://bit.ly/bpl-inst- Archivist))

Overview of the position:

This three -year survey survey and inventory lists and provides access to the institutional records of the Boston General Library related to the Central Library in Copley Square, which extends through the National Historic National McCim building (1895) and the neighboring Builston Street building (1972). Groups include historical and contemporary architectural plans, building records, main plans, design specifications, correspondence, photographs, facilities and relevant systems documents. These groups include tens of thousands of elements in a wide range of formats and media types and dates back to the late nineteenth century to this day.

It works closely with appropriate employees throughout the library to understand the needs of using records, ensuring access to construction records used for BPL, and provides access to contemporary and historical records that support the planning and implementation of the next renewal in the central library. The arrangement, description and storage of construction records ensure the standards in force and best practices at an appropriate level of details and effort. It helps in developing the workflow of the library, access policies and procedures for treating institutional records.

Reports to:

Architect

Responsibilities:

• It works closely with operating employees, facilities and major projects to understand the needs of the environment records built through content and coordination and facilitate access to the central library plans, construction records and relevant documents.
• Conduct surveys, inventory lists and joint records related to the central library buildings; Arrange and describe the records; An archiving evaluation is applied to records based on expected use, records retention tables, and other factors.
• It develops and implements a plan to store and manage related construction plans and documents in a wide range of formats that facilitate access to materials and maintain them for long -term use.
• Knowledge is applied to current and emerging archive standards and descriptive systems (including DACS and EAD, power control standards) and record management practices to develop records maintenance plan and access to BPL institutional records related to the built environment. He cooperates with research employees and private groups, especially with the Archives Department, to ensure the compatibility of record supervision work with local practices for archive and records management.
• He answers reference questions and supports research and the arrival of BPL employees and stakeholders in the project to BPL institutional records related to the Central Library.
• It helps in training BPL employees at all levels in reaching institutional records and maintaining them related to the built environment, building, maintenance and renewal. It works closely with the appropriate employees to determine access priorities and cancel access and processing for BPL engineering plans and relevant materials and tracking and reporting progress.
• Provides and provides briefing and shares information with BPL employees and project partners to enhance knowledge and use the institutional records of the library.
• Documenting activities, submitting oral offers, and preparing written interim reports regarding the project status.
• He performs other related duties as appointed.

The minimum admission qualifications:

• education – Bachelor’s degree from a recognized college or university. Master’s degree in library science and information is required with official training or professional experience in the theory and practice of the archive. Related knowledge of the subject and/or specialized training. In exceptional cases, specialized education,/training and/or experience may be replaced by part of or all educational requirements.
• expertise – Four (4) years of professional experience in the treatment of archive and description in a museum, library or other similar institution required. Objective knowledge of architecture and construction arts is very desirable.
• A skill installed in the arrangement and description of large and small archive groups both at different levels of details, evaluating and identifying appropriate levels of treatment based on the value of the research, condition and other factors, while preferring experience in dealing with corporate archives or institutions.
• Show knowledge of the theory and practice of the archive; Comprehensive knowledge of the descriptive standards of archive and manuscripts, especially DACS and EAD, and familiarity with other relevant standards.
• – Knowledge of the practices and models of the record management, with the preference of experience installed in the management of the records and the arrangement and description of architectural records.
• Experience installed in the conservation management and basic collection of the archive.
• The ability to implement the library policy.
• The ability to plan and supervise the work of others.
• It shows initiative skills and the independence of decision -making.
• It communicates effectively and offers ideas clearly. Excellent oral and written communication skills, including speaking capabilities for audience, editing and official writing.
• The ability to think creative and innovative.
• Great experience in working with institutional records, archives, organizational records, or private groups materials.
• The ability to cooperate with library staff, external partners and resources.
• The ability to bend, bend, reach and climb stairs. The ability to lift and carry 40 lbs with appropriate equipment or with the help of another person.
• Korean – You must successfully pass the criminal criminals record information to Boston.

Please note that the stay in Boston is required for this position. New employees must prove their residence inside Boston on the first day of work. Residence in Boston is limited to the borders of Boston, and does not include Cambridge, Somerfille, Brooklyn, cities and neighboring towns.

location: Boston Public Library – Central Library in Copley Square, 700 Potiston Street, Boston, MA 02116. The position will also require work at the BPL storage facility at the BPL archive center in West Roxbury.

Work environment: Most duties are performed in different chimneys environments with artificial light and a variety of temperature and humidity controls. The noise level varies according to the storage site. The work environment may include exposure to dust, mold,/other organic matter or other irritating materials inherent in historical groups.

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Boston is proud to be a business owner of equal opportunities. We are committed to creating a varied and comprehensive environment. Therefore, qualified applicants will be considered regardless of their gender, race, age, religion, color, national origin, lineage, physical or mental disability, genetic information, social status, sexual orientation, sexual identity, sexual expression, military state, old warriors, or any other protected category.

Boston has played a role in causing inequality and sustaining in our society. To break these barriers, we combine equality and inclusion in everything we do.

We define justice like Ensuring that each society gets the resources it needs To flourish in Boston. This requires the active process to meet individuals wherever they are. Inclusion He is Involving each resident To build a more welcome and support city. We build a CityAs diversity makes us a more empowering group.

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About BPL

Boston General Library was established in 1848, and is a leader in the service of public libraries in America. It was the first large free municipal library in the United States, the first public library to loan books, the first library with a sub -library, and the first library of a children’s room. As a historical cultural institution in Boston, the Boston Public Library today includes a central library and twenty -five branches in the neighborhoods, serving approximately 4 million visitors annually and millions of other online. Boston Public Library is one of the sections of Boston, under the leadership of the city’s mayor, Michel Wu.

We in BPL believe in a comprehensive society driven by curiosity, communication and seeking knowledge. Our mission is to open a world of discovery and learning to enrich life and upgrade every society. Our commitment to be “free for all” is engraved at the front of the central library in Copley Square, and the spirit of “freedom for all” must be at the heart of everything we do. We are proud to welcome everyone equally regardless of sex, race, national origin, sexual orientation, faith or economic situation. The Boston Book Board of Trustees believed over A new strategic plan for Boston’s General Library On December 13, 2024.

About the BPL and BPL archives section

Boston Public Library Archives Management facilitates open and fair public access to archive groups that the library maintains. In partnership with the employees of the Special Group Department, the department arranges, describing and preserving our archivetios using frequent and sustainable practices. Through reference support, the user -focused discovery, and the adherence to the national archive standards, the department works to meet the needs of BPL users and adapt to changing search practices over time. The architectural section aims to describe the BPL archive groups in comprehensive and respectful ways for those who create and use them, people and societies represented by these groups.

The Department of Special Groups is located in the Central Library of the Boston Library in Copley Square, and it facilitates discovery and supports general participation in rare, distinctive and culturally important materials maintained by the Boston Public Library. The Special Groups Department is part of the Research and Special Groups Department.