Executive Assistant to the head of the school

Foreman School

Reports to: The head of the school, a 12 -month position

Overview of the situation

The CEO of the head of the school plays a vital role in the smooth and effective performance of the head office. This individual is responsible for a wide range of administrative and operational support duties, and it is a major contact point for internal and external stakeholders. The CEO also provides basic support to the Board of Trustees and the head of the assistant school, while working as a service official (AOD).

The ideal candidate will be very organized, proactive, diplomatic, and able to manage multiple priorities according to professional assessment.

Foreman’s mission, promise and basic values

Forman School is an independent, prior school, preparatory college for students to ascend to ascend and today with specific learning differences. Forman develops the entire student, based on the learning file for each individual, so that all graduates become educated and self -confident and confident throughout life.

Foreman is committed to preserving a comprehensive environment that enhances a deeper understanding of the differences in race, sex, sexual orientation, age, race, religion, social and economic situation, geographical origin, physical ability and family structure.

We believe that society improves when we learn from and embrace those who have different experiences and views from our region. Our society appreciates the truth, respect and kindness.

Main responsibilities

• School Support Head
• Management of the head of the school calendar, appointments, travel and correspondence arrangements.
• Supporting the basic communication between the head of the school, faculty members, employees, parents, students and external partners.
• Preparing and editing reports, presentations, communications and other documents on behalf of the head of the school.
• Organizing and coordinating the logistical services for the school events that it hosts or involve the head of the school.
• Maintaining confidential files and sensitive information with appreciation and integrity.
• Support the Board of Trustees
• Coordination of all logistics services for the meetings of the Board of Trustees, retreats, and events, including scheduling, preparing rooms, preparing materials, and catering.
• Registration, copy, distribution of meeting minutes and other official documents.
• It is a call point for the members of the Board of Directors, ensuring time communication and following up the elements of work.
• Maintaining the portal of the Board of Directors and ensuring accuracy in preserving records of the policies of the board of directors, minutes and governance documents.
• Supporting the head of the school assistant
• Providing administrative and logistical support to the head of the assistant, including scheduling and project management and communications.
• Supporting the faculty and employees in matters that require inputs or attention from the assistant chief.
• AOD responsibilities (AOD)
• As a service official on a rotor basis, including evenings and weekend holidays as specified.
• Ensure the safety of the campus and the response to accidents, emergency situations, or students ’issues in cooperation with residential and security personnel.
• Communicate effectively with students, faculty, employees and parents during AOD seizures, and documenting any noticeable events.
• Support the positive, safe and comprehensive campus environment during all AOD responsibilities.

Community support

• It is a central center for internal communication through the daily correspondence management at the school level, calendars, and logistical planning tools to ensure clarity and alignment in all departments.
• Supervising the development, communication and maintenance of institutional evaluation, including academic evaluation and events, faculty and students ’members, and scheduling conference rooms.
• Leadership and implementation of major school events such as starting, registering students and family end holidays, in cooperation with the school leadership and the main departments.
• Coordination of logistical and operational support for initiatives and events at the school level, including academic programs and participation related to progress.
• Maintaining the supervision of institutional documents, including internal engines and brochures, ensuring timely updates and consistent policy communication.
• Participate with colleagues through departments to improve operational efficiency and communication systems and implement events continuously.
• The school task and the basic values ​​are represented in all interactions with students, families, faculty members, graduates and external partners.

Other expectations

This position is a member of the Interior School College. Candidates must be interested in contributing outside the semester and full participation in the student life program. Faculty members are expected to prove respect for the diversity of identities and experiences, the trend towards fairness and integration, and cultural efficiency in all aspects of school life.

Physical requirements:

• Long periods of sitting on an office and working on a computer.
• Repeated standing, walking and moving on campus during events.
• The ability to raise and carry event materials, supplies and equipment (usually up to 25 pounds).
• You should be able to travel locally (by car, train or air), if necessary for school events.
• Flexibility in work evenings and weekends to support school jobs.

Work environment:

• Preparing the professional office with the interaction between personalities, phone and apparent interaction.
• A fast -paced environment requires the ability to manage multiple priorities simultaneously.
• Event settings may include both internal and external environments, which sometimes requires participants to stand or move for long periods.
• Cooperation with colleagues, volunteers, graduates and external visitors, the Board of Trustees, in various environments.

Educational and experimental background and accreditation data

required:

• Bachelor’s degree or great work experience
• It is preferable to understand and experience in preparing an independent internal school, but is not required.
• At least two years experience in a high -level executive administrative position
• Experience in events management and implementation
• Very organized, directed towards details, with strong executive job skills
• The ability to give priority well and work efficiently under pressure
• It is good at using Microsoft Office and Google Suite applications, knowing useful BlackBaud products, but they are not necessary.
• It can be accessed, a cycle and a secret, able to deal with positions with discretion, respect and sensitivity
• The ability to use a good judgment to deal with confidential information was shown by allergies.
• Show strong personal skills, including an optimistic cooperative approach in their work.
• It is able to deal with multiple projects simultaneously with superior follow -up and the ability to fulfill the final deadlines and goals.
• It has strong attention to the details, accuracy and organizational capabilities.
• You must have good written and oral communication skills.
• Exceptional customer service skills.
• Do not fade with humor, perspective and curiosity.

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